FSILG Facilities Condition Assessment

The FSILG Facilities Assessment project is being conducted throughout the spring semester of 2018 and will conclude by early summer. Each FSILG has received a schedule notification and a link to an assessment questionnnaire from Tom Stohlman.  For questions, please contact AILG Building Safety Facilitator Tom Stohlman at bsf@mit.edu or 617-253-6030.

Purpose: FSILG Facilities Assessment Project

  1. Provides insight and rough estimates into conditions and, for some, serves as a baseline for fundraising.
  2. Addresses FSILG Strategic Plan Theme #3 work of 2014.
  3. Provides foundation for planning building improvements
  4. Furnishes input for AILG Accreditation process
  5. Supports fundraising from MIT Annual Fund and IRDF, if FSILG chooses.

The FSILG Facilities Assessment was initiated at the April 12, 2017 AILG Plenary at the request of Suzy Nelson, MIT Dean for Student Life. It has been subsequently been endorsed by the AILG Board as well as the AILG Facilities Committee. The purpose is "to to advance a shared understanding the needs for physical renewal of FSILGs to ensure they remain a vital and vibrant element of the MIT community".

Since there is an expected $7,500 fee per organization, organizations have a vested interest in understanding the scope of this work, the first full-scale facilities assessment of the FSILG residences since 1998. That 1998 effort was not very useful to the FSILG community because the reports were not understandable by lay people. A lot of energy has already gone into the current project to ensure the recommendations are easy to comprehend. Building Safety Facilitator Tom Stohlman has also created this detailed guide to preparing for this assessment, so FSILGs get the most useful information out of it. In addition, he has created this FAQ list based on questions people have been asking, as well as this sample report, based largely on the experience during the pilot program. And HERE is the handout describing privacy concerns that accompanied the presentation at the September 20, 2017 AILG Plenary. 

Please note this program does not apply to organizations where MIT already does the building maintenance, as is the case for Pi Beta Phi, Kappa Alpha Theta, and Kappa Sigma on the MIT campus. These facilities are already part of overall Institute initiative to address deferred maintenance.    

Here is the current timeline:

July, 2018  - FSILGs invoiced for Facilities Assessment fee through normal FSILG Cooperative Inc. monthly process.

June 1, 2018 - All final reports completed.

January - May, 2018 - Remainder of FSILG Assessments by ARUP.

May 9, 2018 - A fundraising seminar was held to assist FSILGs interested in planning a capital or fundraising campaign. AILG Building Safety Facilitator Tom Stohlman led off with an update and shared this Phase 2 Resources and Expectations sheet. And  HERE are the slides presented by MIT Alumni Association, Resource Development, AILG, and DSL staff. Also, a List of Useful Contacts and an FSILG Fundraising Guide were distributed. Another such event will be held in September; for questions, comments or suggestions, please contact Bob Ferrara at rferrara@mit.edu.

January, 17, 2018 - First week of FSILG Assessments by ARUP.

December 20, 2017 - assessment schedules sent to all FSILGs.

November 29, 2017 - Information session to provide information and answer questions about the this project. Vendor selection (ARUP) announced.

September 20, 2017 - AILG Plenary at which Dean Judy Robinson summarized  the plans for the rollout to the rest of the FSILG community with these slides.

September 5, 2017 - DSL, Facilities, and pilot house leaders met to evaluate vendor reports and performance

August 25, 2017 - Delivery of final reports for pilot houses (DP/No. 6, Sigma Kappa, and Delta Tau Delta).

May 31, 2017 - DSL, Facilities, and pilot house leaders met and selected 3 vendors for pilot assessments.

May 31, 2017  AILG Annual Meeting, Bob Ferrara outlined the assessment effort. 

May 15, 2017 - MIT Facilities released this RFP to prospective vendors to conduct an assessment on one of the three summer pilot houses.

April 26, 2017 - AILG Meeting to discuss the West Campus Village Initiative.

1998 - Last comprehensive facilities assessment of all FSILGs.