Good evening FSILG friends,
We are happy to announce the start of the housebill reimbursement process! Please read the following and the attached documents. Completed documentation should be sent to Pam Gannon (firstname.lastname@example.org).
FSILG Reimbursement Process:
- MIT is committed to reimbursing FSILG undergraduate and graduate students who have relocated from their FSILG houses due to the COVID-19 situation.
- MIT will reimburse each FSILG house corporation for the percent of the Spring 2020 semester that students will be displaced from the house. The reimbursement percentage is 61%, which is consistent with what MIT used for on-campus student residences.
- The reimbursement will cover housing and food expenses, which may include taxes, rent, utilities, maintenance, insurance, food, and other facilities-related expenses.
- For FSILGs, the reimbursement to students will be channeled through their respective house corporations. Each house corporation will be expected to issue payments or credits to students as agreed upon with their undergraduate leadership.
- The Association of Independent Living Groups (AILG) and Pam Gannon--Director of FSILG Alumni Programs, DSL--will be in contact with each organization to ensure this process goes smoothly.
To receive a reimbursement, each house corporation must provide:
- Housing and Food Expense Reimbursement Pass-Through Agreement signed by the house corporation [attached; choose either the editable .docx OR print, write in, and scan in the pdf]
- List of students
- Documentation of housing and food expenses, which may include lease, house bill, student housing agreement, spring semester budget, or formal organizational email.
The application deadline is April 15, 2020
Reimbursements will be made on a rolling basis after documentation has passed review.
Deadline for disbursement is May 31, 2020
After disbursement, the FSILG house corporation will need to provide a checklist indicating that a rebate or credit was made to students. Any funds that are not disbursed by May 31, 2020 must be returned to MIT.
This process relies on the house corporations to distribute reimbursements, in collaboration with their students and chapter advisors, because we recognize that each organization has different billing processes and procedures. As such, the payments or credits to students can best be managed by each organization's members working together. Assistance from the AILG and MIT will be provided as needed.
Please contact Pam with any questions.
Thanks for your patience,
Akil Middleton ’08, Chair, AILG Board of Directors
Eric Cigan ’83, Treasurer, AILG Board of Directors
Pam Gannon ’84, Director of FSILG Alumni Programs, DSL
Brad Badgley, Associate Dean and Director of FSILGs, DSL