Dear FSILG students,
We are writing to provide updated guidance to assist members of the FSILG community with retrieving their personal belongings from FSILGs. Due to the accelerated move-out process earlier this year, we understand that many students departed their FSILG without personal belongings needed for the fall semester.
The information within this email outlines the retrieval process for students’ personal items in FSILG housing. Please take a moment to carefully review these two separate retrieval processes which apply to:
· Students (primarily rising seniors) who have been approved to live in on-campus MIT Housing during the Fall 2020 semester
· Students who are not moving into on-campus MIT Housing
For students approved to live in on-campus MIT Housing during Fall 2020:
As you are likely well aware, move-in weekend is scheduled for Saturday, August 29 and Sunday, August 30. Please follow the steps outlined below to retrieve any belongings from your FSILG. We will coordinate with the alum leadership or GRA from each FSILG to provide limited access to your FSILG during move-in weekend:
2. After you receive your diagnostic test from MIT Medical, please proceed to your assigned Fall 2020 on-campus residence hall to check in and drop off any belongings that are with you.
3. MIT Shuttles will be available near the MIT Chapel turn-around during move-in weekend (August 29 and 30) from 8:00 am to 6:00 pm to transport you to your FSILG in Boston, Brookline or Cambridge AFTER you receive your diagnostic test from MIT Medical and check into your Fall 2020 housing assignment. We anticipate the MIT shuttles to leave from the Kresge Oval on-campus around every 30 minutes between 8:00 am to 6:00 pm during these two days.
4. If you arrive outside of 8:00 am to 6:00 pm on August 29 and 30, MIT Housing will provide temporary bedding or linens for you that will be available at the front desk of your assigned residence hall.
5. You will be responsible for packing and sorting your belongings in your FSILG. If your belongings are already packed within your FSILG, and you do not need to return, please indicate this information within the Google form linked below. MIT will coordinate moving your belongings from your FSILG directly to your assigned residence hall room in your on-campus Fall 2020 housing assignment. You may bring a few small items back with you on the shuttle and the rest of your belongings will be delivered to your on-campus housing assignment later that day. Note: MIT Movers are required to adhere to MIT health protocols, including health attestation.
6. Please help us coordinate transportation by filling out this Google form to let us know if you still have belongings in your FSILG, and if you’re going to utilize the shuttle as part of your retrieval process during either of these two days.
Note: MIT Housing & Residential Services will be sending an email to all undergraduate residents in the next several days about the retrieval process for belongings. For students who previously lived in FSILGs, the processes outlined in this email apply to you.
For students who will NOT be moving into on-campus housing but require access to their FSILG to retrieve belongings:
The FSILG Office worked with campus partners, including the AILG Facilities Committee to develop the following two-step process:
· Step 1: Approval Required First from Your Alum Leadership
This process requires initial engagement and approval of the alumni/ae leadership of your respective FSILG prior to being able to retrieve your belongings at a mutually agreed upon date with your alums.
· Step 2: Once you receive approval from the alum leadership of your FSILG to retrieve your belongings, fill out the FSILG Fall Retrieval of Belongings Notification Form within a minimum one-week time frame of the approval date to retrieve belongings.
· This FSILG Fall Retrieval of Belongings Notification Form will allow the FSILG Office time to communicate and inform any graduate students or GRAs residing in the FSILG as well as notify the MIT Police of your approved date of retrieval.
These processes have been shared with the alumni/ae leadership of your organizations. Please let us know if you do not know who your alum leadership is, or if you have difficulty connecting with them. We will facilitate communications with your alum leadership and assist in coordinating with them for a solution.
· Overnight stays are not permitted and, as announced by President Reif earlier this year, FSILGs will remain closed to undergraduate students until further notice.
· Face coverings and gloves must be worn at all times by those moving their belongings out of the FSILG. Physical distancing practices must also be observed.
· All visitors entering Massachusetts, including returning residents, who do not meet an exemption, are required to:
· Quarantine for 14 days or produce a negative COVID-19 test result that has been administered up to 72-hours prior to your arrival in Massachusetts.
· If your COVID-19 test result has not been received prior to arrival, visitors, and residents must quarantine until they receive a negative test result.
· Ensure that the exterior door is properly shut and locked after departure from the property.
· MIT Police are doing regular checks on the properties as part of the enhanced security checks by MIT.
· For those individuals that want to have items shipped or donated, we are still working on guidance on what this process could look like. We will update as soon as possible.
Thank you for your patience and cooperation. We appreciate your partnership as we navigate complexities associated with the pandemic. If you have any questions, please do not hesitate to reach out to the FSILG Office via email at firstname.lastname@example.org.
In gratitude and health,
The FSILG Office
Associate Dean & Director of FSILGs
Massachusetts Institute of Technology
Division of Student Life
201 Vassar Street Cambridge, MA 02139
Office: W59-211 | Phone: 617-253-7546
Preferred Pronouns: He, Him, His